The regular meeting of the CWPOA Board of Directors was held on Saturday, September 27, 2008 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Janice Quistad, Cecil Foster and Ava Thiesen. Absent: Renee Johnson. There was a quorum.

Meeting called to order by president Mark Stamas at 10:05am. Noted this is a rescheduled meeting from September 13th due to the Cascadel fire.

Agenda – Amended to add items 8a, 9a, 9b, and 9c. Approved as amended with no objections.

Minutes

Minutes of 7/12/08 regular meeting and 8/6/08 special meeting approved. (Thiesen/Freemire). No objections.
Carried unanimously.

Officer Reports

President’s Report – Information presented on the Cascadel Fire. Joanne Freemire will contact sheriff about citizen assistance in prevention of marijuana gardens.

Treasurer’s Report – Treasurer addressed collections and alternative road maintenance options/costs.

Motion made (Eggink/Quistad) to move #7 - Public Comment up on the agenda and place before #5 - Correspondence. Motion carried unanimously. Discussion followed on adding a maintenance district under the CSA #21.

Public comments made about break-ins, private gates and neighborhood watch program.

Correspondence

Letter received from residents about gating access to properties on Gertrude Creek Drive.

Board received notice of refund on attorney charges.

Committee Reports

Fire & Life Safety - Addressed various safety concerns (fire clearance, hunting, “pot” gardens).

Land Management Committee – Report presented by Joanne Freemire on the Upper San Joaquin River Watershed Committee meeting.

New Business

Air Quality – Information presented on new regulation proposals and web site location.

Annual Meeting – Motion (Quistad/Freemire) to set the annual membership meeting for 10:00am on November 8th, followed by the regular board meeting. No objections. Carried unanimously.

Motion made to approve minutes of the 9/22/07 Annual Meeting (Quistad/Thiesen). Motion carried unanimously. Minutes of the 2007 annual meeting to be sent out with 2008 notice and ballots.

Meeting recessed at 12:35pm.

Closed Session

Moved to closed session at 12:50pm. No action taken. Adjourned back to regular session.

Adjournment

Meeting adjourned at 1:50pm.

Submitted by:

Cynthia Curtis
Assistant Secretary

The Board of Directors met August 6,2008 for a special meeting to consider suspension and dissolution of the CWPOA, and consider board liability. Present were Mark Stamas, Joanne Freemire, Stan Eggink, Janice Quistad and Ava thiesen. Directors Cecil Foster and Renee Johnson were absent. President Mark Stamas called the meeting to order at 6:10pm.

Closed Session - Moved to closed session at 6:11pm.

Discussion – Insurance options: (a) fund the association adequately to obtain insurance at increased rate, (b) use the CSA as an expanded entity to include roads.

Motion: (Eggink/Thiesen) Go to the membership and inform them that the CWPOA cannot continue under the current status quo without significant increase in the fees, or investigate expanding the CSA to include road maintenance. Motion carried.
No objections.

Correspondence – None

Old/Ongoing Business

Motion: (Eggink/Quistad) Suspend all non-clerical operations of the CWPOA.
No objections. Carried unanimously.

Adjournment

Meeting adjourned at 8:25pm. (Freemire/Thiesen) No objections.

Submitted by,

Cynthia Curtis

The regular meeting of the CWPOA Board of Directors was held on Saturday, July12, 2008 at the Cascadel Clubhouse. Present: Mark Stamas, Stan Eggink, Janice Quistad and Ava Thiesen. Absent: Cecil Foster, Joanne Freemire and Renee Johnson. There was a quorum with the president voting.

Meeting called to order by president Mark Stamas at 10:01am.

Agenda – No changes. Declared approved with no objections.

Minutes

Minutes of 5/10/08 meeting approved. (Eggink/Quistad). No objections. Carried unanimously.

Officer Reports

Treasurer’s Report – Financial reports presented. Small claims ready for process.

Committee Reports - None

Correspondence

Valley Regional Insurance – Received renewal notice with exclusion. Decision by 7/29/08.

Unfinished Business

Delinquent Accounts Collections – Discussed. Approved starting with highest amounts owed.

New Business - None

Public Comments

Board asked to remove dead trees at corner of Loma Linda and Cascadel Drives. (J. Castles)

Adjournment

Meeting adjourned at 10:50am. (Eggink/Quistad)

Submitted by,

Cynthia Curtis

The regular meeting of the CWPOA Board of Directors was held on Saturday, May 10, 2008 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink and Ava Thiesen. Absent: Cecil Foster, Renee Johnson and Janice Quistad. There was a quorum with the president voting.

Meeting called to order by president Mark Stamas at 10:06am.

Agenda – Land Management Committee Report added to #5. Agenda approved with no objections.

Minutes

Minutes of 3/8/08 meeting approved as written (Eggink/Thiesen). No objections. Carried unanimously.

Officer Reports

President’s Report – No action required.

Treasurer’s Report – Financial reports presented and discussed.

Public Comments

No action taken on public comments

Committee Reports

	a.	Clubhouse Committee – Minutes on file. Motion made (Eggink/Thiesen) to approve committee recommendation to request addition of two CSA #21 budget items: (a) $5000 to rebuild canopy over front steps of clubhouse and (b) $1000 for materials to replace woodpecker damaged siding on clubhouse. Carried with no objections. Second motion made (Freemire/Thiesen) to include notice of work day and potluck with next mailing of minutes. Carried with no objections
	b.	Land Management Committee – (1) Motion made (Eggink/Thiesen) to have Joanne Freemire serve as liaison between CWPOA and the Upper San Joaquin River Stewardship Council. Carried. No objections. (2) Joanne to investigate legalities to ownership transfer of CSA and possible effects. (3) Recommendation made to investigate expanding scope of CSA beyond recreational use.

Correspondence

Amos Letter – Board acknowledged and expressed appreciation of written support.

Unfinished Business

	a.	Project Fire & Life Safety – Suggestion made to have individuals from the combined committees speak with Dave Martin of USFS.
	b.	Delinquent Account Collections – Motion (Freemire/Thiesen) for Cynthia to investigate what it takes to have bylaws and articles changed to put a lien on property and record at the county. Carried. No objections.

New Business - None

Closed Session

Motion (Eggink/Freemire) to move Closed Session items into open session. No objections. Carried.

	a.	Cascadel Road Case – Notation made that the personal case against Mark Stamas was dismissed in court. Discussion on how to show work done on the road is supported by the board. Motion #1: (Eggink/Thiesen) effective this date (5/10/08) the CWPOA Board reaffirms no work will be scheduled or authorized, and/or payments made for said work, on Cascadel Road between the arch and the creek, without prior, majority approval of the CWPOA Board. Carried unanimously. (Eggink, Freemire, Stamas, Thiesen.) Motion #2: (Eggink/Thiesen) effective this date (5/10/08) there will be no contact made with Sheldon Feigel, or any other attorney, that results in a fee charged to the CWPOA regarding the Cascadel Road case dismissed on 5/3/08 without prior, majority approval of the CWPOA Board. Carried unanimously. (Eggink, Freemire, Stamas, Thiesen)
	b.	Road System Ownership Affirmation – Board was informed of progress by R Squared Surveying on mapping Cascadel Road. Motion made (Freemire/Eggink) that the Board have a special meeting with the CWPOA attorney Sheldon Feigel to discuss the Road System Ownership Affirmation. No objections. Carried unanimously.

Adjournment

Meeting adjourned at 11:56am. (Eggink/Thiesen.)

Submitted by,

Cynthia Curtis

The regular meeting of the CWPOA Board of Directors was held on Saturday, March 8, 2008 at the Cascadel Clubhouse. All board members were present. There was a quorum.

Meeting called to order by president Mark Stamas at 10:02am. Introductions made.

Agenda – Agenda approved with no objections.

Minutes

Minutes of 1/19/08 meeting approved as written (Eggink/Foster). No objections. Carried unanimously.

Officer Reports

President’s Report – Short report presented. No action required.

Treasurer’s Report – Financial reports presented and discussed.

Committee Reports

No reports presented.

Correspondence

Unfinished Business

New Business

	a.	Roads: Annual Maintenance - Policies and Procedures list presented. Discussion on striping of roads. Motion made (Eggink/Thiesen) to approve as written with the deletion of Item #6. Carried with four (4) yes votes (Eggink, Thiesen, Johnson and Foster) and two (2) no votes (Freemire and Quistad).
	b.	Roads: Long Range Projects – Written list with cost estimates presented. Motion (Quistad/Eggink) to approve as a long-range proposal. Carried with one no vote (Freemire).
	c.	Maintenance Crew – Motion made (Thiesen/Freemire) to hire crew of young men to do road work under supervision of Stan Eggink. Carried with no objections. (Note: J. Quistad not available to vote.)
	d.	CSA #21 Title Transfer – Motion (Freemire/Johnson) to send Items “d” and “e” to the Land Management Committee to evaluate. Carried with no objections.
	e.	CSA #21 Services and Boundaries Expansion – See above motion for Items “d” and “e”.

Public Comments

	a.	Clubhouse Maintenance - Brian Curtis asked about plans to replace and/or repair front steps, railings, snow cover and woodpecker damaged siding. Clubhouse Committee is working on this.
	b.	Piano - Used piano offered by a member of the community. Motion (Eggink/Foster) to purchase the used piano for the clubhouse for $250. No objections. Carried.

Closed Session

Board moved into closed session at 11:58am.

	a.	Cascadel Road Case: Reviewed current status of the Cascadel Road lawsuit. No action taken.
	b.	Road System Ownership Affirmation: Reviewed status of road mapping to identify Cascadel’s road system. Motion (Freemire/Johnson) to direct General Counsel to take the necessary steps to legally establish the CWPOA ownership of the Cascadel Woods road system. Carried unanimously.

Out of closed session at 12:11pm.

Adjournment

Adjourn regular board meeting at 12:12pm. (Eggink/Thiesen.)

Submitted by,

Cynthia Curtis

The regular meeting of the CWPOA Board of Directors was held on Saturday, January 19, 2008 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Janice Quistad, Renee Johnson and Ava Thiesen. Absent: Cecil Foster. Guest: Steve Sims. There was a quorum.

Meeting called to order by president Mark Stamas at 10:07am. Introductions made.

Agenda – Amended to add two additional items. No objections. Agenda approved as amended.

Minutes

Minutes of 11/10/07 meeting approved as written (Quistad/Freemire). No objections. Carried unanimously.

Officer Reports

President’s Report – Mark Stamas presented his report. No action required.

Treasurer’s Report – Financial reports presented. Past due accounts to be taken to small claims after January 31st.

Committee Reports

Audit Committee – No report.

Bylaw Committee – No report.

Fire Safe Committee – No report.

Land Management Committee – Item to be covered under Unfinished Business.

Road Committee – Cleanup of drainage ditches to be done on Cascadel Road.

Clubhouse Committee – Improvements are ongoing. Written report to be placed on file.

Correspondence

Magee Letter – Motion (Thiesen/Quistad): Stan Eggink authorized to write a letter to Magee’s concerning road assessment. No objections. Carried unanimously.

Madera County – Received final copy of proposed fee schedules.

Scottsdale Insurance – Received letter explaining why court action on Cascadel Road is not covered.

Unfinished Business

CSA Survey – Motion made (Quistad/Eggink) to contract with R Squared Surveying to do survey of Cascadel Road system at a not-to-exceed price of $1500. Discussion. No objections. Carried unanimously.

Project Fire & Life Safety – Motion (Freemire/Eggink) to continue with research on the fire & life safety plan. No objections. Carried unanimously.

Cascades Easement/Access – Information presented by Joanne Freemire. No action taken.

New Business

Committee Reports – Motion made (Eggink/Thiesen) to remove committee titles from regular agenda unless specifically requested by committee chairperson to add to next agenda. No objections. Carried unanimously.

Public Comments – Steve Sims: Comments on clubhouse committee work.

Closed Session

Board recessed at 11:25am. Moved into closed session at 11:28am.

Motion: CWPOA Board will draft a letter to the Madera County District Attorney requesting his consideration in dropping the current lawsuit against Mark Stamas (The Association). Copied on the letter will be Tom Wheeler, the Madera County Board of Supervisors and the State Attorney General. All Board members to sign. Eggink/Thiesen. Carried unanimously.

Motion: Have the CWPOA corporate attorney (Sheldon Feigel) draft a letter to the membership bringing them current on the Cascadel Road situation. Letter to be mailed on CWPOA letterhead. Eggink/Johnson. Carried unanimously.

Out of closed session at 12:05pm.

Adjournment

Adjourn regular board meeting at 12:10pm. Eggink/Quistad.

Submitted by,

Cynthia Curtis