The CWPOA Board of Directors held its regular meeting on Saturday, November 10, 2007 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Janice Quistad and Ava Thiesen. Absent: Cecil Foster & Renee Johnson. There was a quorum. Call to order by president Mark Stamas at 10:44am. Introductions made.

Note: Start of meeting delayed while certified Notary Public recorded signatures and verification of all board members who sign on the checking account – for affidavit of forgery form.

Agenda – Amended to add one new business item. No objections. Agenda approved as amended.

Elections

President – Mark Stamas - nomination by Quistad/Freemire. No other nominations. Nominations closed. Carried unanimously

Vice-president – Joanne Freemire - Nomination by Thiesen/Quisted. No other nominations. Nominations closed. Carried unanimously.

Secretary – Stan Eggink - Nomination by Thiesen/Stamas. No others. Nominations closed. Carried unanimously.

Treasurer – Janice Quistad - Nomination by Freemire/Eggink. No others. Nominations closed. Carried unanimously.

Motion made (Quistad/Freemire) that all board members who choose to do so are authorized to sign on the CWPOA financial accounts. No objections. Carried unanimously.

Minutes

Minutes of 9/8/07 meeting amended to reword Road Report as “continuing road work to Cascadel Drive and Cascadel Road”. Motion to approve as corrected (Eggink/Freemire). No objections. Carried unanimously.

Officer Reports

President’s Report – Mark reported on the continuing road work, management of CSA property, Madera County response to road work on Cascadel Road, and the Project Fire & Life Safety.

Treasurer’s Report – Financial reports presented - next reports to be sent out one week prior to meeting. To do: Inquire of CPA how snowplow is depreciated.

Committee Reports

Audit Committee – No report. Minutes to be filed.

Bylaw Committee – Committee to meet before next scheduled board meeting. Members to be renamed.

Fire Safe Committee – No report. To be combined with “Project Fire & Life Safety”

Land Management Committee – Brian reported on response by residents to remove downed trees.

Road Committee – Report given on progress of on-going work. S. Sims volunteered use of mini-tractor to clear shoulders of roads. No asphalt work planned at this time.

Correspondence

County Fees: Received final draft of proposed update of county fees.
Magee: Received letter concerning membership and O&M fees.
Certegy Services: Received letter and forms for affidavit of forged/stolen check.

New Business

Project Fire & Life Safety – Draft presented by Mark Stamas. Meeting to be set for a future date. Project to be carried under “Unfinished Business”.

Holiday Party – Set date for December 8th. Notice will be sent out with next mailing of board minutes.

Member Comments – Question posed as to why legal action is covered in closed session.

Closed Session

Board recessed at 11:28am. Moved into closed session at 11:35am.

a) Cascadel Road

Motion: Mark Stamas to contact Corporate Attorney to consider further action regarding signs posted on Lot #1. Motion carried. Quistad/Freemire

b) Collections

c) Personnel

Out of closed session at 12:37pm.

Adjournment

Board meeting adjourned at 12:37pm. Eggink/Quistad

Submitted by,

Cynthia Curtis

The CWPOA Board of Directors held its regular meeting on Saturday, September 8, 2007 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Renee Johnson, Steve Sims and Ava Thiesen (arrived 11:15). Absent: Cecil Foster. There was a quorum. Meeting called to order by president Mark Stamas at 10:03am.

Agenda – Amended to add four New Business items. Agenda approved as amended (Eggink/Johnson) with no objections.

Minutes

Minutes of 7/22/07 meeting approved as written (Sims/Freemire). No objections. Carried unanimously.

Officer Reports

President’s Report – Noted intent to propose joint Fire and Life Safety project from Land Management, Fire Safety and Road Committees.

Treasurer’s Report – Financial reports presented. Collection letters sent out.

Committee Reports

Audit Committee – No report. Minutes are due.

Bylaw Committee – No report.

Fire Safe Committee – Report presented on the fire safety meeting at Cascadel with local fire agencies. Emergency call list has been revised and updated.

Land Management Committee – Motion made (Freemire/Sims) to approve $2500 for R Squared Surveying estimate to locate CSA boundaries. No objections. Carried unanimously

Road Committee – Report presented on continuing road work on Cascadel Drive and Cascadel Road.

New Business

Easement to Cascades - Discussion on obtaining or perfecting an easement to the cascades. Joanne Freemire was urged to continue her research on the matter.

Elections – Discussion on dual membership on both the CWPOA and CMWC boards. Motion made (Sims/Freemire) to research the impact of dual membership on boards, or bylaw changes to regulate composition of boards. No objections. Carried unanimously.

Emergency Plan – Plan will be updated and included under the Fire and Life Safety project.

Clubhouse Break-In – Report made on break-in and robbery of office (and gas stolen from storage). Investigation is on-going.

Member Comments – None

Closed Session

Board recessed at 12:00pm then moved into closed session at 12:09pm.

Update. No action.

Moved out of closed session at 1:05pm.

Adjournment

Motion to adjourn the meeting (Eggink/Freemire). No objections. Carried unanimously. Meeting adjourned at 1:06pm.

Submitted by,

Cynthia Curtis

The CWPOA Board of Directors held its regular meeting on Saturday, July 22, 2007 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Renee Johnson, Steve Sims (arrived at 10:15am) and Ava Thiesen. Absent: Cecil Foster. There was a quorum. Meeting called to order by president Mark Stamas at 10:15am.

Agenda – Amended to add Items “e”,”f”,”g” and “h” to “New Business”.

Minutes

Minutes of regular meeting of 5/12/07 and special meeting of 2/22/07 approved as written on motion by Eggink, second by Thiesen. No objections. Carried unanimously.

Officer Reports

President’s Report – Noted need for future review of assessments and long-range goals.

Treasurer’s Report – Financial reports presented. Collections discussed.

Committee Reports

Audit Committee – No report. Committee asked to review rate structure at its next meeting.

Bylaw Committee – Did not meet. No report.

Fire Safe Committee – No report.

Land Management Committee – Joe Middleton to be at next meeting on Friday, August 3rd at 6pm.

Road Committee – Road repairs completed. Item to be covered under New Business Item “c”.

New Business

Status of Well #3 – Stan reported on attempt to drill well #3 on the CSA site and the cleanup done by Jenny Castles and Mark Stamas.

Bridge and Sidewalk – Work is being delayed temporarily.

Road Maintenance, Yosemite Asphalt – Stan Eggink reported on the repair work and problems encountered with Yosemite Asphalt. Discussed dead tree removal, striping roads and roadside clearance. Stan to write a letter to Jake Ashworth.

Clubhouse Rental – Received letter to use clubhouse for a wedding. Motion made and seconded (Eggink/Sims) to approve with requirements of two chemical toilets, restricted parking and designated smoking areas. No objections. Carried unanimously.

Boosters Improvement Fund – Motion made/seconded (Sims/Freemire) to donate $100 to the North Fork Boosters refurbishing fund for the town hall and recreation center. No objections. Carried unanimously.

Fire Safety Meeting – Received request from Madera County Resource Management Agency to hold a fire safety meeting at Cascadel. Roger Maybee, retired from Cal Fire, can set this up with the various fire agencies. Motion by Freemire, seconded by Sims, to accept invitation and coordinate with CWPOA fire committee. No objections. Carried unanimously. Will plan to combine meeting with a community barbecue.

Agenda Modification – Motion made and seconded (Eggink/Thiesen) to add a “Correspondence” item to the agenda. No objections. Carried unanimously.

Annual Elections – Three vacancies (Eggink, Sims and Stamas) to be filled at the 2007 annual meeting. Eggink and Stamas will run again along with Jan Quistad. Notice to be sent out seeking other nominees.

Member Comments – None

Move to Closed Session

Board moved into closed session at 11:15am.

Closed Session, Cascadel Road

No action taken

Adjournment

Motion to move out of closed session and adjourn the meeting made by Thiesen, seconded by Johnson. No objections. Carried unanimously. Meeting adjourned at 12:55pm.

Submitted by,

Cynthia Curtis

The CWPOA Board of Directors held its regular meeting on Saturday, May 12, 2007 at the Cascadel Clubhouse. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Steve Sims and Ava Thiesen. Absent: Cecil Foster and Renee Johnson. There was a quorum. Meeting called to order by president Mark Stamas at 10:06am. Introductions made.

Agenda – Minutes amended to insert that a special meeting was held with Tom Wheeler. Minutes approved as amended with no objections.

Officer Reports

President’s Report – Board notified that the insurance policy was renewed at the previous rate with an increase in deductible from $1000 to $2500. Copy of letter to membership about lawsuits and Cascadel Road presented to board.

Treasurer’s Report – Financial reports were handed out. Mark offered to work with Renee to deal with the collection agency.

Committee Reports

Audit Committee – Steve Sims will provide minutes at the next board meeting.

Bylaw Committee – Did not meet. No report.

Fire Safe Committee – Minutes of this 5/12/07 meeting to reflect that the “Calling Tree” will be updated and that, in an emergency situation, members would be called by their contact person with information.

Land Management Committee – Minutes presented for approval to file. Committee requested $7000 be approved for vegetation management. Motion made/seconded (Thiesen/Sims) to the approve action item of Land Management Committee from 4/19/07 meeting. No objections. Carried unanimously.

Road Committee – Motion made/seconded (Sims/Thiesen) to enter into a regular maintenance contract for road repair on a “time and materials” basis with Yosemite Asphalt that will automatically terminate when $1200 is reached. All work will be supervised by an authorized CWPOA member.

New Business

Approval of Proposed Well Drilling Site – Motion made/seconded (Freemire/Sims) for CWPOA Board to authorize the CMWC to proceed with construction at Site #1 as per map as long as the site is restored to its original condition as prior to construction and any structures be approved by the CWPOA Board. Carried with no objections. Joanne Freemire to offer her services to the CMWC in restoration work.

Bridge and Sidewalk – Estimate received of $4000. Motion/second (Eggink/Freemire) to spend funds, not to exceed $4000, to make necessary repairs to the bridge and access to CSA #21 recreation area. Carried with no objections. Ava Thiesen reclused herself from vote and discussion.

Road Maintenance, Yosemite Asphalt – Motion made under Road Committee Report.

Cascadel Road – Discussed 5/12/07 letter drafted by Fiegel.

Authority of CWPOA Board – Board reminded of enforcement limits to its authority and information presented to the community.

Minutes Format – Agreed to stay with “action” minutes format.

CSA #21 Budget – Motion and second (Eggink/Freemire) to increase 2007/08 CSA #21 budget by $15,000 under special line item “CSA Boundaries, Survey and Monuments Location”. No objections. Carried.

Note: Steve Sims excused himself from meeting at 1:00pm.

Committee Minutes – Will continue with policy of filing only in the record books in the office.

Adjournment

Motion/second (Eggink/Thiesen) to adjourn the meeting. Carried. Meeting adjourned at 1:20pm.

Submitted by,

Cynthia Curtis

The CWPOA Board met in closed session on Saturday, March 10, 2007 at 10:00am with Supervisor Tom Wheeler regarding Cascadel Road and the alleged Madera County agreement with owners of Lot 1. Present: Mark Stamas, Joanne Freemire, Renee Johnson, Cecil Foster, Ava Thiesen and Stan Eggink. Absent: Steve Sims. No action taken in closed session.

Open meeting called to order by Mark Stamas at 11:03am. Guest: District 5 Supervisor Tom Wheeler. Present: Mark Stamas, Joanne Freemire, Renee Johnson, Cecil Foster and Ava Thiesen. Absent: Stan Eggink and Steve Sims. There was a quorum.

Agenda – No changes made.

Question and Answer Session with Tom Wheeler

Supervisor Wheeler entertained questions and comments from the membership and explained how things function at the county level.

Questions were asked about the Madera County agreement regarding Cascadel Road. Several attendees inquired about requests for the US Forest Service or Madera County to place a shooting closure area on Peckinpah Road due to problems encountered during hunting season. This was discussed at length and Joanne Freemire agreed to work with Mia Grifalconi (not present) to obtain more information. Supervisor Wheeler responded to questions concerning manning of the CDF fire station in Coarsegold, noting that the matter is being worked on right now.

Mark Stamas presented a summary of the actions pertaining to Cascadel Road and there was discussion with Mr. Wheeler concerning the position of the supervisors on the status of the road. Supervisor Wheeler indicated that the CWPOA could ask to have the matter placed on a future supervisors’ agenda.

Minutes

A motion and second (Thiesen/Foster) was made to approve the minutes of the January 13, 2007 meeting. There were no objections. Minutes approved.

Officer Reports

President’s Report – Report subjects were covered during the meeting with Tom Wheeler.

Treasurer’s Report – Financial reports were handed out. Board discussed placing additional funds into savings after the CSA reimbursement is received.

Committee Reports

Audit Committee – No report.

Bylaw Committee – Did not meet. No report.

Fire Safe Committee – Did not meet. No report.

Clubhouse Committee – Motion made/seconded (Freemire/Foster) to have committee members meet after the regular meeting to prioritize a list of proposed maintenance projects. Carried.

Land Management Committee – The Board addressed concerns with apparent damage to trees and other structures from the work done by the contractor on the Ponderosa Telephone project. Freemire moved, Thiesen seconded, to appoint Stan Eggink and Brian Curtis to work with Jake Ashworth from Ponderosa Telephone Company on resolving the problems. Carried.

Road Committee – Mark will develop a list basic of repairs (fill potholes and seal cracks) to be done on the roads along with a cost estimate for the work. Information will be presented at the next board meeting.

New Business - None

Public Comment

Several public expressions of thanks were made to individuals for plowing and repair services. Other public comments were presented during the meeting with Supervisor Wheeler.

Adjournment

Motion/second (Foster/Johnson) made to adjourn the meeting. Carried. Meeting adjourned at 12:20pm.

Submitted by,

Cynthia Curtis

The CWPOA board held its regular meeting on Saturday, January 13, 2007 at the home of Stan Eggink. Present: Mark Stamas, Joanne Freemire, Stan Eggink, Steve Sims and Ava Thiesen. Absent: Cecil Foster and Renee Johnson. Guests: Brian Curtis, Carol Eggink and Peggy Knowles. There was a quorum. President Mark Stamas called the meeting to order at 10:30am.

Introductions were made and the agenda was amended to move Peggy Knowles to the start of the meeting. Agenda approved as amended (Sims/Freemire).

CH Rental Request

Peggy requested board approval to use the clubhouse for her son’s wedding on February 3rd. Verified she would comply with requirements stated in the rental agreement for Level III Rental.
Motion to approve (Sims/Eggink). Carried with no objections.

Minutes

The 11/18/06 minutes were amended as follows: Page 1 – Audit Committee Report – strike “Bob Begley e-mailed progress reports.” There were no further corrections. Approved as amended. (Eggink/Freemire) with no objections.

Officer Reports

President’s Report – Mark presented an update on the status of the Cascadel Road case, noting that the plaintiffs dismissed action against the individual defendants and entered into an agreement with Madera County. There was discussion on how this may affect Cascadel’s rights.

Treasurer’s Report – Financial reports and a list of owners were handed out. Future financial reports will be printed and sent out prior to the meetings.

Committee Reports

Audit Committee – No report.

Bylaw Committee – Did not meet. No report.

Fire Safe Committee – Did not meet. No report.

Land Management Committee – Mark reported. Brush piles from clearance on the CSA property were burned, firewood is still available for residents (contact Brian for location and requirements) and grates are available at the clubhouse to use when burning vegetation to reduce smoke. Joanne will write a short notice for the next mailing.

Road Committee – Brian informed board members that the company doing the Ponderosa Telephone project went out of business. Problems (dead trees, road damage) will be referred to Jake Ashworth for remediation. It was noted that there is still work to be completed on Cascadel Road and a load of sand was ordered for sanding icy spots on Cascadel roads.

New Business

Review Employee Wages – Moved to closed session.

Road Sign Replacement – Road sign by the bridge (Cascadel Drive/Cascadel Drive No.) was knocked over and broken. Stan offered to make a new one.

Other Topics – There was a motion (Thiesen/Sims) to approve Stan’s draft letter for sending to companies doing clearance for PG&E. Letter will serve as a reminder of the agreed upon policy between PG&E and Cascadel. Motion carried. Cynthia is to enter the PG&E policy in the policy manual at the office.

Public Comment - None

Closed Session

The board took a break at 11:40am and moved into closed session at 11:50am.

Action: Motion to review all employee job descriptions prior to next meeting. Copies to be mailed to Board Members. Carried. (Freemire/Sims)

Adjournment

Motion to adjourn Board Meeting (Sims/Freemire). Adjourned at 1:28pm

Submitted by,

Cynthia Curtis