CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
November 18, 2006

The CWPOA board held its regular meeting on Saturday, November 18, 2006. All directors were present: Mark Stamas, Joanne Freemire, Stan Eggink, Cecil Foster, Renee Johnson, Steve Sims and Ava Thiesen. There was a quorum and president Mark Stamas called the meeting to order at 10:07am.

Introductions were made and the agenda was amended to add minutes from 7/15/06, 9/16/06, 9/14/06 and 9/28/06 to the list of minutes to be approved.

Minutes

The July 15th minutes were amended to show spelling corrections. There were no further corrections or additions. All minutes (7/15/06, 9/14/06, 9/16/06, 9/23/06, 9/28/06) were approved with the notation that those of the 2006 Annual Meeting were in draft form only and would receive final approval at the next annual meeting.

Officer Reports

President’s Report – Mark presented an update on the legal actions concerning the Cascadel Road case. He reported that there is no action yet by the Water Company to drill a third well. They are currently doing spring repairs and researching financing options. It was also noted that a different company (PROVO) is doing some clearance for PG&E. Discussion followed about PG&E’s agreement to notify residents of work plans. Motion made/seconded (Thiesen/Sims) to have Stan Eggink write a letter to PROVO and Maben.

Treasurer’s Report – Financial reports were given out. Questions were asked about the progress on collections and of revisiting the assessment policy. Board requested an updated list of lot ownership.

Committee Reports

Audit Committee – No official report. Copies of minutes to be kept on file.

Bylaw Committee – Did not meet. No report

Fire Safe Committee – Did not meet. No report.

Land Management Committee – Jenny Castles reported the brushing on the CSA property is completed, brush is piled, covered and ready to burn. Notice will be posted prior to burning.

Road Committee – No report.

New Business

Election of Officers – The floor was opened for nominations.

·
Mark Stamas - Nominated for president by Joanne Freemire, seconded by Ava Thiesen. There were no other nominations. No objections. Carried.
 
·
Joanne Freemire - Nominated for vice-president by Mark Stamas, seconded by Ava Thiesen. There were no other nominations. No objections. Carried.
 
·
Stan Eggink - Nominated for secretary by Ava Thiesen, seconded by Joanne Freemire. No other nominations. No objections. Carried.
 
· Renee Johnson - Nominated for treasurer by Ava Thiesen, seconded by Joanne Freemire. No other nominations. No objections. Carried.
 

The meeting times were discussed and changed. Eggink moved, Freemire seconded, to hold the regular board meetings on the second Saturday of the odd numbered months at 10:00am. Motion carried.

Hunting – Joanne reported on her findings concerning hunting regulations, restrictions, signage, and enforcement. Also, some no hunting and caution signs were posted by individual residents. Motion by Eggink, seconded by Sims, to have Joanne contact Tom Wheeler, the new supervisor, for his support. Carried

Christmas Party/Parade – Board discussed the plans for the Cascadel Christmas party. Joanne informed the board that Cascadel is unable to participate in the town’s parade this year.

Clubhouse Maintenance – Motion made/seconded (Thiesen/Eggink) to form a committee to address the upkeep of the clubhouse. No objections. Carried. Steve Sims volunteered to head the committee. Ava, Stan, Joanne and Cynthia agreed to serve on it.

Public Comment - None

Closed Session

The board moved into closed session at 11:22am to discuss the Cascadel Road lawsuit. At 12:05pm the session ended and the board went back to the regular meeting.

Adjournment

Regular meeting adjourned at 12:05pm on motion by Freemire, second by Johnson. Carried

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTORS MEETING
September 28, 2006
1. Call to Order: 12:00 PM
  Quorum present: Directors – Joanne Freemire, Steve Sims, Mark Stamas, Stan Eggink
Members – Suzann Foster, Brian Curtis
Guest – Sheldon Feigel
 
   
2. Closed Session – Cascadel Road Case
  ACTION TO REPORT – M/S SIMS/EGGINK RESOLUTION TO RETAIN SHELDON FEIGEL AS CWPOA CORPORATE ATTORNEY TO ACT IN THE MATTER OF HOUSTON VS. CASCADEL NEW LIFE FOUNDATION AND CARRY ON IN OTHER MATTERS. CARRIES UNANIMOUS: SIMS, FREEMIRE, EGGINK, STAMAS
 
3. Adjourned 12:02 PM on a M/S Freemire/Eggink
 

Submitted by Mark Stamas

   
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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
September 16, 2006

The CWPOA board held its regular meeting on Saturday, September 16, 2006. Directors in attendance: Mark Stamas, Joanne Freemire and Suzann Foster. Stan Eggink, Cecil Foster, Steve Sims and Ava Thiesen were absent. There was no quorum. President Mark Stamas called the meeting to order at 10:10am.

Due to the lack of a quorum, the business was postponed to the next meeting. There were no objections.

Meeting adjourned at 10:15am.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTORS MEETING
September 14, 2006

1. Call to Order and Introductions – 7:05 PM Quorum present.


2. Closed Session – Cascadel Road Case

NO ACTION


3. Adjourn – 8:45 PM


Submitted by Mark Stamas

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
July 15, 2006

The CWPOA Board held its regular meeting on Saturday, July 15, 2006. Meeting called to order at 10:02am by president Mark Stamas. Directors present: Joanne Freemire, Suzann Foster, Stan Eggink, Steve Sims and Ava Thiesen. Absent: Cecil Foster. Introductions were made.

Agenda – Approved with no objections.

Minutes

Minutes of the 5/20/06 regular meeting were corrected to show that Mark Stamas did not vote on the motion made in the executive session. Minutes approved on motion by S. Eggink, seconded by S. Sims, and carried with no objections.

Presentation by PG&E Representative

Paul Maben, Vegetation Program Manager for PG&E, presented information on the PG&E policy and rules for maintaining the integrity of power lines. He explained the relationship with ARCT and Asplundh, the companies that do the marking and removal of hazard trees. He agreed to work more closely with the CWPOA and the community and to set up a pre-inspection call-out to individual residents. CWPOA will provide the customer information to PG&E. He further explained the process for pre-inspection, cleanup, audits, conflicts and customer refusal; and offered to return for a field inspection. Mr. Maben ended his presentation at 11:25am.

Recess – A short recess was held and the meeting resumed at 11:31am.

Member Comments – None (Members participated in the PG&E presentation.)

Officer Reports

President’s Report – Mark informed board that the settlement agreement was signed by the defendants and is awaiting signatures of the plaintiffs. He noted that vegetation management is proceeding on the CSA property.

Treasurer’s Report –Suzann presented and discussed the P&L report and balance sheet. She also explained the collections policy and progress.

Committee Reports

Audit Committee – Bob Begley reviewed the actions to date, noting the committee will now be meeting with the assistant treasurer to review specific areas.

Bylaw Committee – No report. Committee did not meet.

Fire Safety Committee – Committee did not meet. No report.

Land Management Committee – At its July 8th meeting the Land Management Committee considered the Cascadel Mutual Water Company’s request to pursue drilling a new well on the CSA property. The Committee recommended that the CWPOA Board approve allowing the CMWC to pursue drilling a well at the #1site.

There was extensive discussion on the matter, including locations, community notification and aesthetic concerns. A motion was made and seconded (A. Thiesen/J. Freemire) to table the matter. After further discussion the motion and second were withdrawn. It was then moved and seconded (S. Eggink/J. Freemire) to approve Water Company to pursue drilling a well on site #1, providing that all property owners within Cascadel Woods, and CSA members, be notified of this proposal and that no drilling will be authorized and/or started without specific approval of the CWPOA prior to work being performed. There were no objections. Motion carried.

Road Committee – No meeting held. Noted that some repair work was done on Cascadel Drive.

New Business

Meeting with Paul Maben – Moved to the start of the meeting.

Road Work Estimates – Obtaining estimates for work on Cascadel Drive: discussion considered the impact of the Ponderosa Telephone line project, the rubberized asphalt concrete grant, getting companies to bid on work, and pursuing alternate sources (Native American Community, CDC and High School Program). The Road Committee will pursue further.

Well on CSA Property – Covered under Land Management Report.

CWPOA Elections Notice – The annual meeting of the members will held on September 23rd at 10:00am. There are four vacancies to be filled (Cecil Foster, Suzann Foster, Joanne Freemire and Ava Thiesen). All four directors have agreed to run again, plus others who may submit their names.

Next meeting will be September 16th. It was noted that the CWPOA does not take a position on manufactured housing as this is a Madera County zoning matter. Meeting adjourned at 12:27pm to closed session to discuss the Cascadel Road settlement agreement.

Closed Session – No action taken. Came out of closed session at 12:43pm.

Adjournment – Motion (Eggink/Sims) for adjournment. Meeting at 12:47pm with no objections.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
May 20, 2006

The CWPOA Board held its regular meeting on Saturday, May 20, 2006. Meeting called to order at 10:10am by board president Mark Stamas. Other directors present were Joanne Freemire, Suzann Foster, Stan Eggink, Cecil Foster and Steve Sims. Ava Thiesen was absent. Introductions were made.

Agenda – Approved as amended with no objections.

Minutes

Approved minutes of the 3/18/06 regular meeting and the 4/2/06 special meeting. No objections.

Member Comments – A member clarified how his donation for Cascadel Road was to be used.

Officer Reports

President’s Report – Presented update on progress in Cascadel Road mediation and planned road maintenance. Requested the secretary send a thank you note to Jack Cornett.

Treasurer’s Report –The P&L report, balance sheet and budget with three-year comparisons were presented and discussed. Noted changes in the CSA #21 budget and discussed the collection policy.

Committee Reports

Audit Committee – Steve Sims reported the audit is about two thirds completed.

Bylaw Committee – No report. Committee did not meet.

Fire Safety Committee – Committed did not meet. Comments made on public notification of new clearance requirements, emergency contact list and community involvement in fire prevention.

Land Management Committee – No report.

Road Committee – Committee verified location of gate on Cascadel North is on private property and not in the road easement. The committee plans to provide the treasurer with a three-year projected cost summary. Plans for current road repairs and roadside vegetation clearance were discussed. It was noted that Ponderosa Telephone will be laying new cable in Cascadel and roads will be impacted from Memorial Day through August. The matter was discussed further.


New Business

Wigginton / ACRT - The Board and members of the community addressed issues pertaining to PG&E’s policy for trimming trees for utility easements in Cascadel which created conflict between some residents and ACRT, the company doing the marking for PG&E. There was extensive discussion on the issue, including past and present actions, and where the Board’s authority lies in the matter. Several solutions/actions were suggested and the following motion was made and seconded (S. Foster, J. Freemire): Stan Eggink be authorized to write a letter to PG&E, with “cc” to sub-contractors, regarding resolution of the vegetation issue. Motion carried unanimously. (Ayes – S. Eggink, S. Sims, S. Foster, C. Foster, J. Freemire)

Community Barbecue – Announcement made of plans for a community barbecue/pot luck dinner on Saturday, June 24th after the CMWC annual meeting.

Closed Session

The Board moved into closed session at 12:20pm for discussion on the Cascadel Road lawsuit and the collections policy. Action: Motion made (S. Eggink and C. Foster) that the Board agree to approve and accept paragraphs (c) and (d), page #2, of the revised settlement (with cover letter dated 5-19-06). Motion carried. (Ayes - S. Foster, S. Sims, C. Foster, S. Eggink and J. Freemire / Nays – None)

Board goes back into regular session at 1:30pm.

Adjournment

The regular meeting was then adjourned at 1:30pm with no objections.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTORS MEETING
April 2, 2006
1. Call to Order and Introductions
  Called to Order 9:11 AM. Present: Suzann Foster, Stan Eggink, Steve Sims, Mark Stamas, Ava Thiesen, David Wensloff (9:30 AM), Brian Curtis. Absent: Freemire and
C. Foster. There was a quorum of the Board.
 
   
2. Agenda Approved
   
3. Member Comments – None
   
4. CLOSED SESSION Legal – Cascadel Road
  Went into closed session at 9:13 AM
Came out at 11:26 AM
  Action taken in closed session – Appointed Stan Eggink to represent the Association and defendants as a group to Martin Koczanowicz and to contact a second attorney as necessary.
   
5. Adjourned at 11:27 AM
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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
March 18, 2006

The CWPOA Board held its regular meeting on Saturday, March 18, 2006. Directors present were Mark Stamas, Suzann Foster, Ava Thiesen, Cecil foster and Steve Sims. Stan Eggink and Joanne Freemire were absent. There was a quorum. President Mark Stamas called the meeting to order at 10:06am. Introductions were made.

Agenda – Approved with no objections.

Minutes

The January 21, 2006 minutes were approved on motion by S. Sims, seconded by S. Foster, and carried with no objections.

Member Comments - None

Officer Reports

President’s Report – Mark informed the board members that there is a proposed settlement agreement on the Cascadel Road lawsuit, and reminded them of the corporate responsibilities.

Treasurer’s Report – Suzann will look into setting up CD’s after analyzing the needs for the remainder of the year and meeting with the Road committee. The P&L Reports and Balance Sheet were presented and discussed.

There was discussion about the disposal of the old copy machine. It was moved (S. Sims) and seconded (C. Foster) to donate the CWPOA copy machine to the North Fork Chamber of Commerce as they are a non-profit community oriented organization. Carried with no objections.

Committee Reports

Audit Committee – Steve Sims presented the report on its meeting held on 3/4/06. The directors requested that the Audit Committee keep minutes of meetings and findings.

Bylaw Committee – Discussion on keeping the committee active. Motion made (S. Foster) and seconded (C. Foster) to put the Bylaw Committee on active status to review the bylaws annually, reporting at the regular May board meetings. No objections. Motion carried.

Fire Safety Committee – No report. Committee did not meet.

Land Management Committee – Brian Curtis noted that the committee has addressed the woodpecker problem at the clubhouse.

Road Committee – It was noted that there is still roadside brushing to be done. Steve Sims volunteered to head the committee and report at the May board meeting.

Correspondence

ACRT Letter - The Board received a request from Ron Wigginton to send a letter to ACRT concerning removal of trees for PG&E. This was discussed in depth. Suzann moved, seconded by Cecil, to have the board respond in writing to Ron Wigginton’s request. Carried with no objections. Board secretary, Stan Eggink, will be asked to write the letter.

Koczanowitz Letter – Letter received from Martin Koczanowitz to be discussed in closed session.

New Business

Wigginton Request – Covered under “Correspondence”.

Fichidzhyan Gate – There was extended discussion about the location and any easement rights of the gate on the private entrance to the Fichidzhyan home off the end of Cascadel Drive North. The matter was deferred to the Road Committee to determine the road easement location. It was noted that the owner provided a key to the Water Company to allow access to its facilities.

Closed Session

The Board moved into closed session for discussion on the Cascadel Road lawsuit at 11:22am. No action was taken in the closed session which ended at 12:26pm.

Adjournment

The regular meeting was adjourned at 12:33pm with no objections.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING - Special Meeting
January 21, 2006

The CWPOA Board held its regular meeting on Saturday, January 21, 2006. Directors present were Mark Stamas, Joanne Freemire, Suzann Foster, Ava Thiesen, Stan Eggink and Steve Sims. Cecil Foster was absent. There was a quorum. President Mark Stamas called the meeting to order at 10:05am. Introductions were made.

Agenda – Approved as amended.

Minutes

Minutes from the November 12, 2005 meeting were approved on motion by Joanne, seconded by Stan, and carried with no objections.

Member Comment

Brian Curtis asked that the Road Committee address any storm damage to the roads.

Ava Thiesen offered copies of the monthly Davis-Sterling Newsletter.

Judy Rose inquired about regulations governing the use of trailers in Cascadel. It was noted that because there are no CC&R’s for Cascadel the control lies with Madera County.

Officer Reports

President’s Report – Mark presented an update on the physical and legal status of Cascadel Road, noting the following: (1) the road held up well during the heavy rains, (2) the case management conference is scheduled for May 1st, (3) some depositions have been taken and
(4) mediation of the court action is pending.

Treasurer’s Report – Suzann presented the P&L report, spoke about setting up a reserve fund for roads, and answered questions about savings accounts.

Committee Reports

Audit Committee – Treasurer Suzann Foster will call the committee together. Committee members are: Suzann Foster, Bob Begley, Simon Elman, Judy Rose and Steve Sims.

Bylaw Committee – Idle

Fire Safety Committee – No report. Committee did not meet.

Land Management Committee – No report. Committee did not meet.

Road Committee – No report. Committee did not meet.

New Business

Taping Minutes – Stan moved to discontinue recording minutes, Steve seconded. Discussion followed on archived tapes, attorney’s recommendation and intended use of tapes. Stan restated the motion as follows: “Continue tape recording board meetings for the purpose of preparing minutes and destroy tapes after those minutes are approved”. Steve agreed to the modification. Vote: Aye - 3 (Eggink, S. Foster, Sims), Abstain - 2 (Freemire, Thiesen). Motion carried.

Review Road Classifications – Stan passed out a draft of the proposed changes to the list of road classifications. There was extensive discussion of the merits of each classification and it was stressed that the list is a working tool. Motion made/seconded (S. Foster/Thiesen) to approve Road Repair Priority Schedule as a guideline to maintain and repair roads. Vote: Aye - 4 (Eggink, S. Foster, Sims, Thiesen), Abstain - 1 (Freemire). Motion carried.

Follow Through on Board Approved Actions – There was discussion about following through on actions taken by the Board. Suzann asked board members to define their function on the Board as it applies to their specific position.

Bank Signatures – Directors approved authorization for signing on the CWPOA accounts with the following motion: “All CWPOA Directors are authorized to sign on behalf of the CWPOA on all financial accounts with any two signatures required.” Motion made by S. Foster, seconded by Freemire. Carried with no objections.

Cascadel Road Fund – Mark thanked everyone who donated to the fund set up to help defray the costs for defending and maintaining the use of Cascadel Road. Board members discussed sending out a letter to explain the Board’s position and solicit additional donations, the extent of the insurance company’s involvement, and the desire not to increase general road fees to cover these expenses. The motion was made/seconded (Thiesen/Eggink) that the secretary is authorized to prepare a flier notifying the membership of the Cascadel Road Maintenance and Defense Fund. No objections. Motion carried. Letter to be sent with the next mailing.

Snowplow Use Policy – Directors discussed types of authorized use of the truck besides only snowplowing. Motion made/seconded (S. Foster/S. Sims) that the Association truck may be used for any Association maintenance needs by approved drivers. No objections. Carried.

Community Wood Splitter – Joanne suggested obtaining a wood splitter to be shared by the community. Discussion followed. No action was approved.

Meeting Schedule – The Board discussed whether the regular meeting in September is too close to the annual meeting. It was agreed that no change was necessary.

Closed Session

Board went into closed session at 12:15pm. No objections. Closed session ended at 1:50pm.

Adjournment

The regular meeting was adjourned at 1:50pm with no objections.

Submitted by,

Cynthia Curtis

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