CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
July 20, 2004

(Approved November 13, 2004)

The Board of Directors met July 20th for its rescheduled regular meeting. Present were Mark Stamas, Bob Begley, Ann Kennedy and Steve Sims. Directors O.J. Hefner, Joanne Freemire and Ron Smith were absent. President Mark Stamas called the meeting to order at 7:04pm. Introductions were made and an item was added to the agenda. There were no other corrections or additions and the agenda was approved.

Minutes

There were no corrections, amendments or objections to the minutes from the May 8, 2004 meeting and they were approved as written.

Officer Reports

President's Report - Mark noted that there were two special membership meetings held for review of the proposed revision to the bylaws.

Treasurer's Report - Ann handed out packets to board members not present at the previous meeting and presented her report. The final revision of the budget would be made after the CPA review, past due notices and letters were sent out and the D&O insurance was paid. The directors reviewed the proposed budget. Mark addressed comments from the membership pertaining to the purpose of the association, explaining it exists for the benefit of the membership and road maintenance is a part of its function. There were other comments about ways to reduce expenses, about the internal audit and on the needs survey. Motion made by Begley, seconded by Sims, to approve proposed budget. Carried with 4 ayes.

CSA budget proposal was presented, reviewed and approved as moved by Begley, seconded by Sims, and carried with no objections.

Committee Reports

Bylaw Committee – Mark reported that two meetings were held for general membership input. The board members then discussed and made changes/additions to the proposed bylaws. Bob Begley, seconded by Steve Sims, moved to accept the proposed draft of the bylaws with amendments and changes made as of today. Motion carried with no objections. The board will make its final review at the special meeting set for Saturday, July 30, 2004 at 10:00am.

Road Committee – Several items were proposed for committee consideration. Included were placement of signage to slow traffic, repairs to Cascadel Road, repaving the end of Cascadel Drive South, and reviewing the condition of the bridge over Whiskey Creek.

Land Management Committee – No report.

Fire Safe Committee – No report.

Unfinished Business

Fire Safe Plan – No report.

Recruiting New Board Members – Candidates are needed for the four vacancies coming up for the September elections. Retiring from the board are Bob Begley, O.J. Hefner, Ann Kennedy and Ron Smith. Both Ava Thiesen and Carol Wilson indicated they plan to run.

New Business

Annual Meeting – Board discussed whether to have a barbecue/pot luck dinner in conjunction with the meeting. Decision is to be left up to Bob Begley.

Minutes – There were no corrections or additions to the minutes from 7/10/04 and they were declared approved for filing.

Adjournment

There was no further business for consideration and Bob Begley, seconded by Ann Kennedy, moved to adjourn. Motion carried. Meeting adjourned at 9:13am.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
July 10, 2004

(Approved July 20, 2004)


The Board met on Saturday, July 10, 2004 for its regular meeting. Present were Mark Stamas and Ann Kennedy. Bob Begley, Joanne Freemire, O.J. Hefner, Steve Sims and Ron Smith were absent.

President Mark Stamas called the meeting to order at 9:05am. It was noted that there was no quorum and therefore no business could be conducted. The meeting was re-scheduled for Tuesday, July 20, 2004 at 7:00pm.

Mark informed membership that he would remain for an open discussion on any subjects brought up by those present.

The meeting was adjourned at 9:07am.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
May 8, 2004

(Approved July 20, 2004)


The Cascadel Woods Property Owners Association Board of Directors held its regular meeting on Saturday, May 8, 2004. Present were Mark Stamas, Steve Sims, Bob Begley, Ann Kennedy, Ron Smith and Joanne Freemire. O.J. Hefner was absent. President Mark Stamas called the meeting to order at 9:02am.

Agenda - Approved as presented.

Minutes - Bob moved, Steve seconded, to approve 3/13/04 minutes. Carried.

Officer Reports

a.
President's Report - Mark gave a short progress report on the bylaws revisions, fee restructuring and collections. He noted that the board is here "for" the members
 
   
b.
Treasurer's Report - Ann presented a packet of financial reports and explained the budget. Discussion followed on collection of past due accounts. Ron moved, seconded by Joanne, to send letters to members in arrears. Motion carried. Board was advised that the Water Company is purchasing a new computer and the CWPOA will purchase an updated version of Quick Books.
 
 
 

Committee Reports

a.
Bylaw Committee - The revised bylaws were reviewed by the board and minor corrections were made. A cover letter and draft copy of the bylaws will be mailed to members with the next mailing of minutes. Two special meeting dates (10:00am on 6/12/04 and 7:00pm on 6/16/04) were set for member review of them. The final draft will be sent under a separate mailing for voter approval.
 
 
   
b.
Road Committee - The board discussed the patching done on Cascadel Drive. Consensus was that it is too expensive to do patching to a 12" depth and that, in the future, a single individual cannot change what the committee has decided on. The board will consider doing "in house" repairs by employees, including appropriate tools.

The problem of speeding in Cascadel roads was discussed. It was agreed that the Road Committee should handle this, including types and placement of signs, and road striping.

Mark noted the Cascadel Road is in need of corrective work. The board agreed to approve maintenance of the road as this is an alternative entrance to Cascadel.

 
 
 
 
 
 
   
c.
Land Management Committee - Minutes of the committee meeting were given out and entered into the record. The revised "Garden Policy" was approved as moved by Bob, seconded by Ann and carried. There were no objections to relocating the basketball hoop and volleyball net to an area near the parking lot. Also a work day date of May 22nd was set for replacing the log barriers at the falls.
 
 
 
   
d.
Fire Safe Committee - Brian Curtis reported that the committee now has two complete hose packs, and that brushing and chipping is available to residents. It was suggested to have a "community awareness" session for residents. Brian noted that the telephone notification system has worked well.
 
 

Unfinished Business

a.
Fire Safe Plan - Secondary Access - After contact by a concerned citizen, Ron Smith did some research with the county and the local supervisors about their involvement in the matter of using Cascadel Road as a secondary exit. Mark explained the past history of the issue and the existing "Agreement"". A copy of the Settlement Agreement was provided to all directors. After more discussion it was made clear that this cannot be a board action. A member of the community may act as an individual, or the board of supervisors can act on the matter if they wish, but not the board of directors. It was suggested that a copy of the Agreement be sent to all members with the next mailing.
 
 
 
 
 
 
   
b.
Audit Committee - Bob Begley drafted a proposal for an Audit Committee and explained the process of an audit. It was decided to put this on the agenda for the Annual Meeting to see if the members are in agreement and to receive names of people interested in serving on a committee.
 
 
   
c.
Recruiting New Members - Bob asked the board and members to ask interested people to run for the Board of Directors. There will be four vacancies. Ann and O.J. had indicated they would not run again. Bob and Ron were unsure.
 
 
   

New Business

a.
Clubhouse Rental by Cicoletti - Holly Cicoletti appeared before the board to request to rent the hall for a wedding reception for over fifty people. She agreed to all requirements and the use was approved on a motion from Bob, seconded by Joanne and carried.
 
 
   
b.
Clubhouse Rental by Campbell - Catherine Campbell sent a letter requesting approval for a private party for over fifty people. She also agreed to meet all the requirements and the use was approved as moved by Steve, seconded by Joanne, and carried.
 
 
   

Public Comment - Judy Rose expressed her appreciation of the board members efforts to work together and the change it has brought. She also noted that she received a citation from county animal control about dogs roaming, and wished to clarify that she does not own any dogs. Bob Begley offered that animal control is patrolling the community for unleashed dogs due to complaints they received and that all residents should be aware of this.

Adjournment

There being no further business, the meeting was adjourned at 11:12pm on a motion from Bob, seconded by Ann, and carried.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
March 13, 2004

(Approved May 8, 2004)

Call to Order

The Cascadel Woods Property Owners Association Board of Directors held its regular meeting on Saturday, March 13, 2004. Present were Mark Stamas, Steve Sims, Bob Begley, Ron Smith, Joanne Freemire and O.J. Hefner. Ann Kennedy was unable to attend. President Mark Stamas called the meeting to order at 9:16am.

Agenda - Approved as corrected.

Minutes - Bob moved, O.J. seconded, to approve 1/10/04 minutes as corrected. Carried.

Officer Reports

a.
President's Report - None
   
b.
Treasurer's Report - Carried over to next meeting for clarification. Will discuss payment of bill from Heath, Claibourne under new business (Audit Committee).
 

Committee Reports

a.
Bylaw Committee - Bob Begley handed out copies of the proposed amended bylaws and explained the process used. Directors were asked to review them and send comments to the committee. After further board discussion it was agreed to call a special board meeting later to make a final review before presenting them to the general membership. Mark noted approval of the work to date by the committee.
 
 
 
   
b.
Road Committee - No Report
   
c.
Land Management Committee - Joanne presented the minutes of the last committee meeting. The committee presented two draft letters to be sent to the membership. The first concerned encroachment on CSA #21 property. Bob moved to approve the letter with addition of the date. O.J. seconded. Carried. Bob also moved to send out the second letter, as modified, about the work day planned to clean up and dispense the wood behind the clubhouse. Ron seconded. Motion carried. The LMC also presented drafts of proposed policy for the Memorial Garden and Community Garden. Both were sent back to committee for further review and additions. In the meeting minutes the committee recommended authorizing the maintenance employee to dispose of the remaining hazardous downed wood on the CSA. There were no objections to this and the minutes were entered into the record.
 
 
 
 
 
 
   
d. Fire Safe Committee - No Report

Unfinished Business

a.
Fire Safe Plan - Secondary Access - Ron Smith spoke about contacting the Board of Supervisors concerning providing a secondary access to Cascadel and the need to have a clear goal in mind with the support of the community. There was further discussion and suggestions about the matter. The item was continued to the next meeting.
 
 
   
b.
Recreation Report - O.J. Hefner passed out a packet of letters concerning the history of the recreational uses in Cascadel. He proposed providing a pool table and pinball machines at the clubhouse and having it open daily for use by anyone. There was discussion on how to fund this and Mr. Hefner was asked to present a list of items with the estimated costs to purchase and supervise. Mark noted the Needs Assessment responses concerning this were not definitive and the matter would have to be voted on by the membership.
 
 
 
 

New Business

a.
CSA Encroachment - Covered under the letter from the Land Management Committee
   
b.
Audit Committee - Mr. Hefner read sections from past letters concerning audit proposals. Mark noted that the board treasurer Ann Kennedy with the assistance of the CPA did an internal audit of the past three years. There was discussion of the types, costs and frequency of audits. O.J. recommended closing the office, eliminating Cynthia's job and contracting out the work. Bob offered to put together a set of guidelines to be used by an audit committee.
 
 
 
   
c.
Recruiting New Board Members - There was discussion on recruiting people for the board. O.J. noted he does not want people who do not reside in Cascadel to be able to run for the board. Retiring members will be asked about running again, and a letter will be sent with the mailing asking for members to contact the office if interested in running.
 
 
   
d.
Bus Stop Problems - It was noted that there has been some minor damage done at the clubhouse during the period when students are waiting for the school bus. After further discussion, it was decided to let the minutes serve as a reminder to parents to discuss this with their children as future occurrences could result in the bus stop being moved to the archway, which is the only other place where the bus can load/unload passengers.
 
 
 

Public Comment - None

Adjournment

There being no further business, the meeting was adjourned at 12:27pm on a motion from Ron, seconded by Bob, and carried.

Submitted by,

Cynthia Curtis

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CASCADEL WOODS PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS - Special Meeting
January 10, 2004

(Approved March 13, 2004)

Call to Order

The regular meeting of the board of directors of the Cascadel Woods Property Owners Association was held on Saturday, January 10, 2004. All members were present. President Mark Stamas called the meeting to order at 9:03am.

Approval of Agenda

The agenda was approved as presented by motion from Bob Begley, seconded by Steve Sims. Motion carried with no objections.

Minutes

Bob moved to approve both of the minutes from 11/8/03 and 1122/03. Steve seconded and motion carried with no objections.

Officer Reports

a.
President's Report - Mark expressed his appreciation to all the volunteers who worked on road clearance, noting particular individuals for their work on this and the burning of slash piles. He also thanked OJ for supervising road repairs.
 
 
   
b.
Treasurer's Report - Ann Kennedy noted that the budget will be presented under "Unfinished Business". There was discussion about using a multiplier on the figures. Ann noted that the check to Lila Johnson written in February 2003 has not been cashed. It was suggested to send a reminder to Mrs. Johnson and ask her to cash the check. Ann passed out copies of a letter from Heath, Claibourne & Associates concerning the audit work Ann has done to date.
 
 
 

Committee Reports

a. Bylaw Committee - No report.
   
b.
Road Committee - OJ Hefner explained the road repairs to be done, noting that it is too wet to do anything at this time and that Brian has filled the worst holes with road base for a temporary patch. There was discussion on some of the options for re-doing the roads in the future.
 
 
   
c.
Land Management Committee - No Report
   
d. Fire Safe Committee - No Report
   

Unfinished Business

a.
Fire Safe Plan - In response to OJ's concern about a secondary access the directors talked about some of the issues pertaining to access through Cascadel Road past the Taylors' gate. It was noted that there is a clause in the use "Agreement" with Taylor's about opening the gate for emergencies. Mark asked OJ to review the "Agreement". Ron Smith suggested contacting Frank Bigelow about county involvement. Mark asked OJ and Ron to work on the matter.
 
 
 
   
b.
Recreation Facilities - OJ was asked to draw up a list of his proposals for recreational uses for the CSA property, including the costs and liability. It was added that the membership should be polled for their opinions before initiating major changes. OJ questioned what insurance covers the roads.
 
 
   
c.
Budget - Copies of the proposed budget as revised by Mark were given out and each item was reviewed and discussed. The board discussed redefining the dues and road assessment as a single fee through a bylaw amendment. It was decided to keep the unit charge the same as previous budgets to allow for contingencies. OJ moved to approve the budget. Motion seconded by Steve and carried unanimously.
 
 
 
   
d.
Johnson Letter - The board discussed a request letter from Mr. Johnson's attorney for corporate information that included specific private information on individual owners. There was further discussion on what corporate code states and of how to respond to the request. Mark noted that the normal form letter was sent to acknowledge receipt of the Johnson request. Steve Sims made a motion that he would compose a letter of response, also made to Mr. Johnson's attention, and forward the letter to the board president for his signature. Bob seconded and the motion was approved with no objections.
 
 
 
 
 

New Business

a.
Fresno Bee Box - Kathy Jones , who delivers the newspapers, requested board permission to place a Bee box on the clubhouse porch. Discussion followed. Bob Begley moved to approve the request provided the CWPOA is held harmless. Joanne Freemire seconded. Motion carried.
 
 
   
b.
Hazard Trees - Mark spoke of the request from PG&E for authorization to remove hazard trees from the CSA property. Trees would be dropped, the trunks left, and the limbs chipped. Steve moved to authorize president Mark Stamas to sign the agreement with PG&E to fall the two trees. Ron seconded and the motion carried.
 
 
   
Member Comment - None

Adjournment

There being no further business, Ron moved to adjourn the meeting. OJ seconded and the meeting adjourned at 10:40am.

Submitted by,

Cynthia Curtis

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